Dispatcher & Shipping Clerk

Job Summary We are seeking a detail-oriented Dispatcher & Shipping Clerk to join the FABco Team. In this vital role, you will own the flow of inbound and outbound material for a high-volume rebar fabrication and construction supply environment. This role verifies accuracy of shipments, completes all paperwork (BOLs, packing lists, MTRs), maintains real-time inventory accuracy, and coordinates closely with production, sales, and drivers. Expect heavy materials, fast turnarounds, and high demand for accurate documentation. Essential Duties & Responsibilities Inbound (Receiving): • Inspect, count, and reconcile incoming steel/rebar and supplies against purchase orders, mill tags, and MTRs. • Document discrepancies immediately and initiate corrective actions with vendors and Purchasing. • Enter receipts into the inventory system; label/tag bundles accurately to match mill tags. Outbound (Shipping): • Pull, stage, and verify materials for delivery or will-call; ensure tags and paperwork match customer orders. • Prepare complete delivery packets (drawings, MTRs, sales orders, BOLs, MTRs) and obtain required signatures. • Coordinate and maintain timely transportation schedules with customers, carriers, and internal teams to ensure on-time deliveries. • Communicate shipment status, scheduling updates, and delivery issues to Sales, Production, and customers. Inventory Control: • Perform cycle counts and full physical counts; investigate and reconcile variances. • Maintain an up-to-date list of bundles requiring new or replacement tags. • Documentation & Systems: • Maintain electronic and physical files for invoices, delivery tickets, certifications, and shipping documentation. • Enter and verify data in RMS/ERP/Excel with a high degree of accuracy. Equipment & Safety: • Conduct and document daily forklift, hoist, and material handling equipment inspections; report defects immediately. • Coordinate required maintenance to keep warehouse equipment in compliance with company policies and applicable regulations. • Enforce and follow all safety procedures when working around heavy materials and moving equipment. • Help maintain a clean, organized, and hazard-free warehouse and yard. • Production, Scheduling & Cross-Functional Support: • Coordinate with Production to maintain an effective fabrication schedule and ensure materials are available to meet production demands. • Coordinate with customers, detailers, Sales, and Production to schedule fabrication, deliveries, and project milestones. • Print and manage production tags and support fabrication workflow as needed. • Professionally field phone calls and customer visits, directing inquiries to the appropriate personnel. Team Leadership & Communication: • Provide day-to-day direction, coordination, and motivation to teammates to promote productivity, teamwork, and safe work practices. • Fomentar una comunicación eficaz entre envíos, recepción, producción, ventas y compras para garantizar operaciones eficientes. • Ayudar con la capacitación de los miembros del equipo sobre procedimientos de envío, recepción, inventario y documentación según lo asignado. Habilidades y calificaciones • Se requiere diploma de escuela secundaria o equivalente; Los cursos adicionales de logística o inventario son una ventaja. • Más de 3 años en envío/recepción o control de inventario, preferiblemente con materiales industriales pesados ​​(acero, suministros de construcción). • Fuertes habilidades matemáticas (recuentos, pesos, conversiones) y atención a los detalles: los errores cuestan dinero. • Dominio del software de inventario y Excel; Capaz de aprender RMS/ERP rápidamente. • Comunicación clara y profesional (escrita y verbal). • Certificación de montacargas (o capacidad de obtenerla dentro de los 30 días). • Capacidad para realizar múltiples tareas y mantener la calma cuando las prioridades chocan. • Requisitos físicos y ambientales (compatibles con ADA) • Levante/transporte/empuje/jale con frecuencia hasta 50 libras; ocasionalmente más con asistencia/ayudas mecánicas. • Estar de pie, caminar, alcanzar, agacharse, agacharse o manipular materiales durante mucho tiempo.