Asistente de Operaciones

Job Overview We are seeking a proactive and organized Operations Assistant to join our painting company. In this vital role, you will support daily office functions, streamline administrative processes, and ensure smooth communication across departments. Your energetic approach and attention to detail will help us maintain an efficient, welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your office management, leadership, and problem solving and strategic thinking skills while contributing to a fast-paced workplace culture. Duties • Manage operations, scheduling, taking calls and emails from clients, greeting customers and directing them appropriately with professionalism and warmth • Handle multi-line phone systems, answering inquiries promptly and routing calls efficiently • Maintain accurate data entry records using google sheets and Sage accounting software • Support bookkeeping tasks, including invoicing, expense tracking, and financial record keeping • Organize files, documents, and confidential information with discretion and precision • Assist with calendar management and scheduling construction jobs • Provide exceptional customer service by addressing client questions and supporting client communication efforts • There is some time in the field and checking jobsites to better know your clients and their workflow and expectations • Dispatching and assigning paint crews for 20-40 job sites a day • Prioritizing scheduling needs and understanding geographical locations to dispatch crews • update 30+ crews on scheduled tasks for the upcoming day and briefing crews on work scope for the day, paint color schemes etc • Ordering paint and supplies from surrounding paint stores that are strategically closest to job sites while attaching each paint purchase to an address and purchase order - over 500 homes with POs from multiple softwares • Run Weekly payroll for 30+ employees • Assist and support the COO with daily task • Supporting Social media projects and google campaigns and marketing • Strategic thinking for growth, sales, and a competitive spirit to grow the company Requirements • Proven experience in office management or administrative support roles with clerical experience • Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn Sage accounting software • Excellent organizational skills with the ability to multitask effectively in a fast-paced environment • Must be bilingual English and Spanish to translate for COO and to be able to assign tasks and negotiate pay with painters while also communicating with construction managers • Exceptional phone etiquette skills and customer support calls • Demonstrated ability to handle confidential information responsibly and professionally • Strong typing, proofreading, and data entry skills to ensure accuracy in all documentation • Se prefiere experiencia previa en asistente personal o oficina, especialmente en lo que respecta a la gestión del calendario y tareas administrativas, pero no es necesario. ¡Únase a nosotros como asistente de operaciones y sea un actor clave en la creación de un lugar de trabajo eficiente y amigable donde brillen sus talentos organizacionales! Este puesto remunerado es perfecto para personas motivadas y ansiosas por hacer crecer su carrera en la administración de oficinas y ayudar a que la empresa de pintura crezca a más del 30 por ciento por año. Este es un trabajo flexible en el que algunos trabajan desde casa, pero no es un trabajo de 9 a 5 p.m. Habrá cambios de programación de última hora temprano en la mañana, durante el día y algunas noches, ya que su agenda equilibrará la pintura de 30 a 60 direcciones diferentes por día en toda el área de San Antonio. Pago: $18.00 - $23.00 por hora Beneficios: • Horario flexible Lugar de trabajo: Control remoto híbrido en San Antonio, TX 78218